What is included in an EU cosmetics PIF?

The Product Information File (PIF) must contain: product description, CPSR, manufacturing method and GMP compliance statement, proof of claimed effect, human/animal testing data, and the Responsible Person's contact details.

Where must the PIF be kept?

The PIF must be kept accessible in the EU at the address of the Responsible Person for 10 years from the date the last batch was placed on the market.

Can my Responsible Person also host my PIF?

Yes. Many Responsible Person providers include PIF hosting as part of their annual service or as an optional add-on. This is a convenient single-provider arrangement for smaller brands.

Book PIF Compilation & Hosting Support for EU Cosmetics

Book PIF (Product Information File) compilation and hosting support for EU cosmetics online. Compare vetted providers who prepare and store your PIF in the EU. Instant pricing.

✓ 3 active providers available right now · EUR 184 – 228

Why this page is different

Instant pricing: See a price estimate immediately (no back-and-forth RFQ needed for these services).
Compare before booking: Review inclusions, exclusions, turnaround, and communication channels.
Charged only when accepted: You are charged only after a provider accepts your order and scope.
Live availability: 3 active providers available right now for this service.

What you can compare here

Total price: See live price ranges and instant pricing rules where available.
Coverage & scope: Markets served, what is included, and what is explicitly excluded.
SLA & responsiveness: Acceptance SLAs and typical turnaround windows.
Add-ons: Optional extras you can book next (shown as add-on chips).
Onboarding time: How quickly providers can start and what you need to supply.

Compare providers (instant pricing + book)

Provider	Estimated base price	Accept SLA	Turnaround	Start
Alpha Regulatory Partners	USD 200	24h	3–7 days	Within 2 business days
Beta Compliance Group	USD 228	24h	3–7 days	Within 2 business days
Gamma RegTech Solutions	USD 184	24h	3–7 days	Within 2 business days

Estimates are derived from each provider’s published pricing rules (and may vary by your inputs).

What affects pricing

These are the inputs providers use to price your order. Enter them once, then compare providers and book instantly.

billingPeriod (Required)
monthly|quarterly|annual
productsCount (Required)
min 1
includeInitialCompilation (Optional)
one-time add-on per portfolio
includeHostedAccess (Optional)
recurring add-on (if not included in base)
buyerNotes (Optional)

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Output

Complete PIF + hosting

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Markets

EU + UK

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Turnaround

3–10 business days

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Pricing

Per product / annual hosting

How it works

1

Submit your product documents

Share your existing CPSR, formula, labels, INCI lists, and manufacturing information for PIF compilation.
2

Compare PIF compilation providers

View per-product fees for compilation and annual hosting from providers who maintain PIF archives in the EU.
3

Receive your complete, hosted PIF

Your provider compiles the required PIF sections, stores it securely, and provides access for market surveillance requests.

What is a Product Information File (PIF) for EU cosmetics?

The Product Information File (PIF) is a mandatory dossier that must exist for every cosmetic product placed on the EU market under Annex I of EU Cosmetics Regulation 1223/2009. It must be kept by the Responsible Person at their EU address and made available to competent authorities on request within three business days. The PIF must be maintained for 10 years from the date the last batch was placed on the EU market. The PIF is not submitted to any EU authority as a pre-market requirement — it is an on-demand document for market surveillance. For the UK market, an equivalent Product Information File is required under the UK Cosmetics Regulation.

What must be included in a cosmetics PIF?

A complete PIF contains six mandatory sections under Annex I: (1) a description of the cosmetic product sufficient to clearly relate it to the PIF; (2) the Cosmetic Product Safety Report (CPSR), completed and signed by a qualified safety assessor; (3) a description of the manufacturing method and a declaration of compliance with Good Manufacturing Practice (ISO 22716 or equivalent); (4) proof of the claimed effect where a specific claim is made about the product; (5) data on any animal testing conducted by the manufacturer, their agents, or suppliers; and (6) a statement that the cosmetic product does not contain any prohibited substances listed in Annexes II and IV of the Regulation. The PIF must be in a language readily understood by the competent authorities of the member state where it is kept.

PIF compilation: what it involves

PIF compilation is the process of assembling all required sections into a coherent, organized document file. This typically involves: gathering raw material SDS and TDS documents from ingredient suppliers; obtaining or commissioning stability and microbiological (PET) test results; preparing or obtaining the CPSR from a qualified safety assessor; writing the manufacturing description; and collating the labelling copy, INCI list, and product photographs. For brands launching multiple products, PIF compilation can be a significant administrative burden. Service providers who offer PIF compilation manage this process on your behalf, ensuring the document structure meets regulatory expectations and is ready for authority inspection.

PIF hosting requirements and access

The PIF must be kept at the Responsible Person's EU address, accessible on demand. In practice, this means the RP must either maintain physical files or, more commonly, a secure digital archive accessible within three business days of a competent authority request. Some RP providers include PIF hosting as part of their annual service; others charge a separate per-product hosting fee. If you hold your own PIFs, ensure they are stored at your EU RP's registered address, not only at your headquarters outside the EU. For UK products, the PIF must be maintained at the UK Responsible Person's address in Great Britain.

Frequently asked questions

What is included in an EU cosmetics PIF?: The Product Information File (PIF) must contain: product description, CPSR, manufacturing method and GMP compliance statement, proof of claimed effect, human/animal testing data, and the Responsible Person's contact details.
Where must the PIF be kept?: The PIF must be kept accessible in the EU at the address of the Responsible Person for 10 years from the date the last batch was placed on the market.
Can my Responsible Person also host my PIF?: Yes. Many Responsible Person providers include PIF hosting as part of their annual service or as an optional add-on. This is a convenient single-provider arrangement for smaller brands.

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✓ Every provider submits regulatory expertise evidence and jurisdictional coverage claims
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